Each business must stay tuned to the latest technological trends to optimize its online presence. In addition to improving user experience, some of these technologies are also effective in simplifying complex website development process. As a widely used rapid web application development platform, ColdFusion enables enterprises of all sizes to avail a set of innovative features and advantages. The J2EE certified technology can be used as a programming language as well as web server.

As the technology is compatible with major server operating systems, it becomes easier for ColdFusion programmers to build web applications using a language of their choice. Further, they can integrate the applications seamlessly with widely used component models and internet standards. At the same time, Adobe has launched the latest version of ColdFusion with innovative features to enhance the performance, efficiency and security of complex and content-driven web applications without putting any extra effort. On the whole, an enterprise can always consider adopting ColdFusion to rapidly build websites and internet applications.

Significant Reasons why Enterprises Needs to Adopt ColdFusion

Built-in Support for HTML5 : Within a very short span of time, HTML5 is being used by developers to build a variety of web applications including online games, social networks, ecommerce, enterprise dashboard and online collaboration. ColdFusion 10 is designed with built-in HTML5 support that makes it easier for developers to build these applications. They can instantly access HTML5 WebSockets to execute a point-to-point data push with real-time server response or to publish data to target multiple clients. At the same time, they can use the built-in CFCHART tag to access a large collection of interactive client-side HTML5 charts. Further, they have option to customize the charts developed based on Adobe Flash technology.

Easy to Build Mobile Apps : A large percentage of users, nowadays, access websites on their mobile devices. So each website or web application must be compatible with mobile devices to get more visitors. With built-in support for HTML5 and Representational State Transfer (REST) web services, ColdFusion makes it easier for developers to build robust mobile apps. The REST web service is designed with support for all HTTP methods along with XML and JSON serialization. So the developers have option to publish ColdFusion components as REST web service to build mobile application interfaces. Also, they can use the WebSockets to facilitate bidirectional and uninterrupted communication.

Enhanced Caching and Tomcat Integration : Adobe has upgraded ColdFusion by replacing Adobe JRun with an in-built Apache Tomcat application server. The server enables developers to cache specific portions of web pages that do not use updated data frequently, along with creating multiple caching regions dynamically. At the same time, the programmer can further avail the support of a large and active community of developers, while staying tuned to the regular security updated and recent web development standards.

Efficient Task Management : Each developer has to explore option to arrange and manage task according to the specific needs of the application. The innovative task management feature of ColdFusion 10 enables programmers to manage the tasks in an organized, scalable and granular way as required by the web application. Along with using application-specific tasks, the programmer also avail a set of related features like grouping, chaining and event handling.

Enhanced Security and Scalability : Along with deciding the best features and functionality for the internet application, developers also need to explore options to enhance its security and scalability. ColdFusion 10 allows programmers to easily enhance the scalability of their applications by creating and managing multiple instances in a virtual and clustered environment. At the same time, they also have options to avail built-in authentication and encryption options to protect their websites from cross-site requests forgery (CSRF) and cross-site scripting (CSX) by sanitizing and filtering the user input.

Adobe further allows enterprises to choose from three different editions of ColdFusion according to their specific needs and budget. The ColdFusion 10 Enterprise Edition is designed to help enterprises in developing and deploying multiple websites and internet applications on one or more web servers. At the same time, the ColdFusion 10 Standard Edition makes it easier for small and medium sized organizations to configure and manage a single application. An enterprise can further use the ColdFusion 10 Developer Edition as a full-featured server to develop a variety of websites and internet applications.

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Many reports have highlighted how an enterprise can avail several benefits by migrating to SharePoint 2013. But Microsoft has made the technology by combining a variety of collaboration and content management capabilities. At the same time, each enterprise must customize SharePoint solution according to its specific needs and objectives. That is why; it become essential for an organization to make and implement a comprehensive migration plan to take full advantage of the innovative technology.

In comparison to other elements of the migration plan, it is important to concentrate on providing adequate and relevant training to business users. The training will make it easier for managers and SharePoint administrators to optimize the business processes by availing the new features. Also, the training will help enterprises in adopting the latest version of SharePoint within a reduced span of time. An organization has several options to manage the training process. However, the plan must consider a set of key factors to make the training program more beneficial and effective.

Key Elements of an Effective SharePoint 2013 Training Program

Test SharePoint 2013 in an Isolated Environment: Before providing SharePoint 2013 education to your staff, it is important to ensure that it is effective in meeting your needs. Before making the training program, you must check the technology in an isolated environment by concentrating on a set of significant factors. Along with using the new features and checking their relevancy for your employees, you also need to ensure that environment is 100% stable and reliable. The environment can also be tested several times till you are sure about its reliability and importance. You can even get the environment tested by your experts and consultants. Once you have created the perfect environment, it is time to make a training program for end users.

Training Requirements: The SharePoint 2013 training needs will vary from one organization to another. If an organization has already deployed SharePoint 2010 or any other previous release its employees will not require comprehensive education. As the end users are familiar with features like document libraries, established site collections, and information lists, they need not be trained from the scratch. On the other hand, the end users need comprehensive education, when the organization switches to SharePoint 2013 from some other content management system. So an organization must identify the training requirements before making the training program. SharePoint CMS customization enables organisations to reap maximum benefits for organization.

Option to Perform Advanced Functions: SharePoint 2013 enables end users to perform a set of advanced functions. So the organization has to decide whether it wants the end users to perform additional functions by learning specific features. For instance, the end users must learn how to build and administer team sites, or modify their SharePoint profiles to perform customized administration functions. Microsoft has further made several changes to the user interface along with including new features to help users in creating sites and modify profiles. Also, the users must be provided with customized training to optimize the performance of their sites by using lightweight apps.

Using the Online Version: Microsoft further allows enterprises to migrate to the online version of SharePoint 2013 along with Office 365. But an organization must focus on many factors while navigating to an online environment. As the Office 265 is designed as a multi-purpose interface, the end users must learn its key features and functionality. At the same time, the users must learn how to access the options related to SharePoint after logging into the Office 365 portal. The training will make it easier for them to avail the full advantage of a unified communication system. Therefore, an organization has to implement a different training program to migrate to the online version of technology smoothly.

The training program must decide a timeline to enable each user for using the new technology. Many experts also recommend enterprises to make a comprehensive training program for SharePoint 2013 and Office 2013. The mixed training environment will make it easier for end-users to integrate the applications they use on a regular basis.

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SharePoint, as one of the most popular and preferred web application development platforms, is used by enterprises for a number of purposes. The latest version of this platform, that is, SharePoint2013 has a lot of benefits, out of which, establishing efficient workflows is definitely one.

Before we go into the discussion about how SharePoint portal development helps in accomplishment of tasks or in faster production of outcome, it is necessary to understand the concept in the very first place.

What Do Workflows Mean?

With respect to the SharePoint products and technologies, workflow comes up as an automated movement of items as well as documents through a sequence of tasks related to the business processes. Now, the movement can be employed to manage the business processes well within an organization by allowing the organizations to logically treat the items or documents in a SP list or library. Business logic, on the other hand, comprises instructions that denote the actions while also controlling those actions that happen to a document or item.

Establishing Efficient System with SharePoint 2013

It is quite understandable by now that workflows have got a lot to do with the smooth flow of information. Organizations increasingly feel the need to communicate the right message to the right people at the right time. The establishment of efficient workflows with SharePoint 2013 begins with an automation along with management of the human workflow by means of using SP workflow tools. These tools automate the process to improve both individual as well as enterprise productivity.

Workflow Structure and Features

Workflow consists of the following components:

• Events, more specifically, initiating events, as essential components, enable the movement to do something. Once the workflow is initiated, users can be given a form to gather data while eventually carrying out the workflow.

• Then we have the steps, which consist of one or more actions and conditions and are considered the primary means of organization and structure within workflow.

• Conditions form another essential part of the particular manner in which the automated movement carries out the processing of information.

• After steps and conditions come the Actions, which can actually signify anything starting from working with items associated with the workflow to updating a data repository or sending email to some participant.

Steps Involved in Establishing Efficient Workflows

Using and establishing workflows with effectiveness must go through certain steps. Here is an overview of the process:

Addition to a Library, List or Content Type

Adding the automated movement to a list, library or content type ensures that it is made available for the items or documents in a specified location. One must have the permission to manage lists for the desired addition. In most instances, it is the site administrators that perform the task.

Beginning Workflows on Documents

Following an addition of the automated movement, it needs to be started on an item or document. The type of the automated movement needs to be selected and a form has to be filled out with the information that is required by the same. Customization of the same is also facilitated depending upon the way it was configured and designed.

Modification of Workflow in Progress

Changes to the automated movement can be made to alter the way it behaves. Modification is facilitated and this further paves the way for the efficient establishment of the movement.

Completing the Tasks

Any event that necessitates human interaction is represented by a certain task and in SharePoint, this task can be completed by the participants directly or by means of a client program, which is a part of the 2007 Office release.

Tracking the Workflow Status

The owners as well as the participants of the movement can track the progress of the same. This can be done by means of checking the status page, associated with the workflow.

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A prevalent belief is that so far as SharePoint is concerned, the term governance is very much hyped and hence, we tend to talk more about the concept of governance rather that the solutions essential to do away with the problems it is entitled to deal with. Before discussing further on this matter, let us have a look at what governance means. When it comes to a non-profit organization or a business, governance implies cohesive policies, consistent management, decision-rights, processes and guidance with respect to a particular area of responsibility. The term is not related only to SharePoint, but organizations should think about it irrespective of the technology platform used. Instead of talking about the necessity for proper governance, it is more important to deal with the actual day-to-day challenges faced by the organizations while managing or organizing their information.

Solutions are more significant than the concepts

Very often, SharePoint is what we call as a grassroots implementation. Basic installation of SharePoint can be conveniently done, making the platform available to departments or teams for organization or collaboration around a particular information set. Once everybody gets started, each group tends to utilize it differently or use various methods for information organization and share. Sites often tend to grow out of control, a phenomenon referred to as “SharePoint sprawl.”

The question that arises is why a grassroots implementation should be stopped if it allows more effective collaboration. It is by no means the optimal solution to any SP implementation. But in case some groups are allowed to use it, they understand the value and render increased support to the platform. Now, the best information architecture needs to be considered depending upon the requirements of those already utilizing it. You can take into account proper site planning, user training, data security and gradually shift the current users towards a proper SharePoint development model.

The rapid changes taking place within organizations make the job of a SharePoint admin difficult, because the person always has to be proactive in order to adapt to the environmental alterations quickly. At this point, procedures and policies become essential.

Presently, organizations take the advantage of a number of tools and technologies along with file sharing sites such as SkyDrive, DropBox, Amazon or Google Drive. Herein, they come across convenient means to share documents as well as carry them wherever they go. The biggest SharePoint administration challenge is- How can you guarantee that only the appropriate people have access to it?

The meaning of governance is different to different people

One of the complications that lies with talking about governance is the fact that the concept is as such loose which implies that its meaning might vary from people to people. In case you are sitting within a room and are going around a table for getting a comprehensive overview of the challenges faced by organizations in management of their information, you will most certainly not find someone saying that they are in need of proper governance. It might mean a lot, including policies related to the creation and archiving of SharePoint sites, ways in which taxonomies are developed as well as maintained or procedures that guarantee correctness of permissions.

The truth is that it implies all of the above and more. Rather than trying to deal with the real meaning of the concept of governance for an organization, it is more important to comprehend the manner in which the organization works and then discuss the problems faced by them in dealing with SharePoint as well as information in general. It is advisable to put forward certain solutions to cope up with the problems, be it better procedures and policies or any kind of supporting technology.

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The Content Search Web Part or CSWP is basically a web part that has been introduced in the latest version of the advanced web application development platform, SharePoint 2013. The web part makes use of the different modes and options of styling for the purpose of displaying content of varying dimensions on the SP pages.

A Quick Overview of Content Search Web Part

The good thing about CSWP is that it displays the search results in a typical manner, allowing users to format the same rather easily. Now, each of it is associated with a particular search query and it is the results of this search query that the feature displays. On the other hand, if you want to change the way in which the results appear on the pages, you have the option of using the display templates. The display templates are basically snippets of HTML and JavaScript that are responsible for rendering information that is returned by SP. The information awaiting display is inserted in the JSON format into the page.

When To Use CSWP and CQWP?

CSWP is capable of returning any content from the search index. This can be used on the SP 2013 sites at the time of connecting to a search service and getting back to the already indexed search results in the pages. The freshness of the content is determined by the number of crawls. Instant content or the fresh versions of the same can be displayed by means of using the Content Query Web Part (CQWP) instead of CSWP. This feature can also be used for displaying the minor versions of the content, which is otherwise, not facilitated by the search crawls. Yet another advantage of the feature is that it offers to display results from sites that are marked to be non- indexed by the site collection administrators.

How to Use the Feature?

Organizations, trying to make the most of this new feature in SP 2013, must follow the required steps in using the CSWP. Here is a brief overview:

• To begin with, the 'my community site' needs to be edited and the CSWP needs to be added. The latter is found in the Content Rollup category.

• Configuration of the feature can be done by means of clicking anywhere in the same and following this, choosing the tab, from which the feature’s Properties needs to be clicked.

• A query has to be setup and for this, one should click on the Change Query from the properties box.

• A Query dialog box consisting of four tabs namely the Basics, Refiners, Settings and Test, will open up. The Basics tab will offer you with the chance to see the Switch to Advanced Mode and eventually, click on the Switch to Quick Mode. The query will begin from the Quick mode.

• Reaching the Select a Query menu, one can either choose items that match a tag or pictures. Querying documents or items that suit a particular content type is also facilitated.

• With the Restrict by app option, one can query the current site, current site collection, specific URL or go for the Don't restrict results by app option. The Restrict on this tag option should be chosen.

• Additional filters can be added here or the advanced mode can be checked out for other options. The Refiners tab, on the other hand, allows further filtering of the queries.

• The Settings tab has additional options in the form of the Query rules while the Test tab offers the final query text for the purpose of testing. On finishing, one needs to click OK at the bottom of the Build Your Query dialog box.

• Setting up the way in which the results will be displayed is the final step in the process.

Knowing about the ways in which the CSWP works helps in making the best implementation of this beneficial feature of SharePoint 2013. You can hire developers from top SharePoint development companies in India who can help you build products within allocated budgets and time schedules.

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With rapid globalization, businesses are required to cope up with the trend to operate from locations outside the office; hence the need for efficient communication becomes all the more evident. Dynamism and agility are the ultimate necessities for businesses to have a competitive edge, but paper-based processes or poorly structured documentation storage are becoming a hindrance, given the time as well as the effort needed in searching for information.

So far as paper documents are concerned, it is inconvenient to track them. Very often, there is the probability to lose them and moreover, manual processes can result in errors. Since the process state is not visible, considerable time has to be spent in completion of actions or monitoring the process. Poor visibility may also be caused by storage of documents in inadequately structured shared drives, wherein manifold versions often lead to duplication and loss of visibility for the most recent version. All these issues combined together lead to lower productivity and higher cost, with dire consequences such as litigation in case processes fail.

Across the years, SharePoint has emerged successful in solving these common business problems. With the passage of time, this product by Microsoft has become the standardized means for storage as well as sharing within an organization. Every client has a different manner of SP utilization for solving problems. Let us discuss three common business problems that SharePoint has solved.

Document Management : It is a fact that a number of businesses make use of sub-folder structure for storage of documents and emails are being used to distribute them. In this case, locating documents within a deep set of sub-folders or going through loads of emails might be a great hassle. Being a central location for the complete set of documents, SP is able to solve these problems to a great extent, enabling rapid access of documents.

A powerful feature of SharePoint document management is that the storage of “meta-data” or information is possible against the documents within columns. A much more robust solution is provided by SP, which brings together the data as well as documents. Moreover, document control features such as the capability of viewing track changes or version history have great potential especially in cases where using the latest version is extremely essential. Again, a document's major and minor versions enable a department or an individual to make alterations to a document without publishing the alterations before they are entirely ready. Version conflicts are prevented by the check-in and check-out features, and documents are also made available for out-of-office use.

Workflow Issues : Since SP empowers non-technical users with the capability of fixing efficiency issues, it is indeed a great tool for solving business issues as well as making room for rapid development. So, now employees who are well-versed with the issues can leverage SP to solve them without involving the IT department. This is where the beneficial uses of SharePoint workflows come in, which help in accelerating the process, reducing errors, doing away with unnecessary steps, providing better documentation along with enhancing communication.

SharePoint solutions also enable convenient document movement through approval process, updating information from other databases or software programs, and so on.

Collaboration : SharePoint goes a long way in doing away with the problems of disparate systems, unstructured data and decisions, thereby resulting in increased collaboration. Considering the collaborative aspect, the major areas wherein SharePoint comes in handy are HR Management, Compliance and Business Intelligence. As an efficient collaboration portal, SharePoint empowers investors, clients, partners, coworkers, stakeholders to share ideas and information on dedicated SP pages which store information pertaining to that particular project. Moreover, with the help of SP, a team environment can even be promoted amongst employees who work remotely, irrespective of the frequency at which employees meet each other.

Thus, it is clear that SharePoint, with its powerful features have been able to solve critical business problems thereby leading to immense benefits. Proper implementation and management can indeed lead to great business improvements. Sharepoint 2013 mobile development teams can help you build products within allocated budgets and time schedules.

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SharePoint is a rich tool and offers extensive features for a better, customized and organized work flow. It enables to make processes easier and swift that enables organizations to make the best out of their employees. It is the best CMS that enables to manage huge amount of content effectively.

We live in a competitive world and latest technologies emerge to enable to deliver the best results possible. SharePoint is Microsoft's tool that enables to build richer attractive websites. It is considered to be the most popular collaborative tool that provides all the necessary tools to manage people and content effectively. This platform makes it easy for employees of an organization to share ideas and engage smoothly in knowledge sharing activities.

Some of the free tools which helps admins while customizing their websites are as follows:

1.Microsoft's SharePoint development Administration Toolkit 2.0 (for 2010 and 2007 versions):  Microsoft bakes a bunch of nice things into this little add-on, including a kit that generates test loads to check how well any SharePoint deployment runs. It includes another important addon for the Security Configuration Wizard so one can harden the profile of deployment through Windows Server 2008. The SPDiag 3.0 utility is most useful. It grabs a heap of statistics from all the servers in a SharePoint farm, interprets them and presents them in a very neat and customized report.

2.ManageEngine's Free SharePoint Health Monitor Tool: For smaller SharePoint deployment, this lightweight tool gives just an overall rollup of SharePoint farm's health status at a glance. The ManageEngine Free SharePoint Health Monitor fits this bill nicely, giving a conveniently efficient dashboard view where one can see the details about the memory, CPU and disk space usage for each server running SharePoint.

It can be drilled down into the SharePoint workload itself to see the response time, service status, Web server (Internet Information Services) process details and even SQL Server details such as buffer cache hit ratio, cache memory and free pages.

3.IntLock's CardioLog Analytics Free Edition: If systems have a quarter of a million page views or fewer per month, one can use this free tool to help which finds out the sites employees are using, how long they are typically engrosed with those websites and what areas of those websites are most used. It installs quickly and is compatible with all kinds of versions of SharePoint, even the latest new SharePoint 2013. One can easily upgrade to the paid version where the free edition has all of the same features, with the only differences being the page view tracking limit and allowing for web-based support.

4.Microsoft's SharePoint Designer (for 2007, 2010 and 2013): Designer is like the FrontPage web design tool of the SharePoint world. One can use it to customize the look and feel of SharePoint websites, create and modify simple workflows and personalize a SharePoint deployment at ease.

If one have a large SharePoint deployment with multiple versions running at the same time, one must use the Designer version specific to the particular SharePoint edition.

5.Idera's Free SharePoint Admin Toolset: This is a combination of seven tools in one, a site monitor is present to check up on any SharePoint sites one manages, a space trends report to track using disk space on deployment for folders, libraries and websites, a handy accelerator that essentially rebuilds the database indexes on the SQL Server instance managing SharePoint deployment, a clean report to show how much SQL database space deployment is consuming, a permissions analyzer to show what users can access which specific websites and libraries, a smart tool to compare the configurations of site collections to see where they are different and a quick admin tool that brings together most frequently used links to SharePoint Central Administration. A very smart tool set to make tasks easier and smart way to deal with.

6.Idera's Free SharePoint Performance Monitor: To have a detailed information at what is happening under the hood of any SharePoint farm, this great tool Idera's Free SharePoint Performance Monitor is used. This tool gives a holistic overview of the performance statistics and metrics for SharePoint itself, the SQL Server instance on any given server and information about the host's operating system and memory configuration.

The tool also can be configured to send simple e-mail alerts when one of the performance indicators does not work. One can also monitor multiple websites at a time for their deployments and one can generate nifty graphs and charts about connections, requests, response time, pages, disk usage and many more.

7.McAfee's Network Discovery for Microsoft SharePoint: It is a good SharePoint-specific inventory tool. If one has overall responsibility for a network, one might not even know if one of departments has deployed a SharePoint server. The McAfee Network Discovery Tool for Microsoft SharePoint will scan the network to find SharePoint 2003, 2007 and 2010 environments and then display the results of its scan in a nice neat HTML report that shows in detail which servers have been deployed and what version they're running.

8.Axceler's ViewPoint for SharePoint: This is a great tool for visualizing in a convenient table form exactly which users have what permissions on any given site. This could be very useful in an auditing scenario or any environment where permissions can tighten without granting full access to users needlessly. One can choose to work from the graphical dashboard, to run and print reports to provide to management or to work through with any administrative tools. It works with both SharePoint 2010 as well as SharePoint 2013 deployments. It even requires full SharePoint administrator permissions to do its job properly.

9.Quest's Server Administrator for SharePoint: This great tool is suitable on SharePoint 2007 and 2010. It lets to see which parts of farm configuration are affecting the security, performance and availability of deployment.

It helps to build PowerShell scripts to maintain environment. It also helps with a migration to SharePoint 2010 from 2007, required to get to SharePoint 2013 as well, by showing which parts of deployment are ready for the upgrade and which are not. And it provides an intelligent rating to show what is most important to upgrade before one begin against what would simply be "nice to have."

10.SharePoint SUSHI: SharePoint SUSHI is an open source project hosted on CodePlex that essentially takes the most common administrative tasks and puts them in one convenient tool. SUSHI, which bills itself as a "Swiss army knife for SharePoint," stands for SharePoint Utilities with a smart and useful interface.

One can view the lists and sites of any given user can access, which is really helpful for looking at effective permissions, upload user photos as profile images, back up and restore sites; apply a theme to a group of sites with one click and much more.

11.Clockwork Software: It is SharePoint Migration Tool, reliable migration of documents from old ECMS to SharePoint 2010 or SharePoint 2013. From any SQL Server based ECMS (EDRMS, DMS, CMS) with files stored on a network drive or share. ECMSs such as Hummingbird DM6, DOCs Open, Worksite, FileNet etc.

- Migrate all versions and metadata (including managed metadata)
- Migrate to SharePoint libraries and folders
- Apply document level security if desired
- Currently in use on migration projects totalling about 2 million documents
- Good for small migrations with a cost effective pricing scheme.

12.Metalogix: It can migrate content into SharePoint from just about any source system. From one SharePoint version to another (2003, 2007, 2010, WSSv2 or WSSv3), from various Enterprise Content Management systems (eRoom, Stellent, Livelink) and from file systems, exchange public folders, blogs and websites.

13.PCVITA Express Migrator: It is SharePoint comprehensive too designed for enterprise to migrate content to SharePoint as part of SharePoint migration strategy that goes above and beyond other traditional SharePoint migration software, thereby allowing to have visually architected migration. It provides an effective and simple solution for enterprise to migrate their business-critical data from different repositories (Lotus Notes, File Share, File System, Public Folder and SharePoint etc) to Microsoft SharePoint Server. The SharePoint migration product granularly migrates content while keeping all the associated metadata & permission intact.

14.Vyapin: A powerful tool for developing SharePoint application for migrating documents, NTFS permissions, data and their associated metadata properties from network file shares, file servers and local hard drives to Microsoft SharePoint 2013, Office 365 (SharePoint Online), SharePoint 2010 and SharePoint 2007.

Here are the list of functions it provides such as migrate folders and files into SharePoint libraries from various file servers and network shares. Carry forward default file properties, including custom Office document properties to the respective documents in SharePoint. Automate entire migration process, with the ability to correct and rectify migration errors using the pre-migration validation tool. Migrate content from file shares to on-premise SharePoint servers and SharePoint Online in Office 365 (Standard) environment using a single application.

15.Tzunami: This Deployer tool offers a cost-effective solution for migrating and consolidating multiple content sources into SharePoint. It supports almost all versions of SharePoint, from SPS 2001 to SharePoint 2013. Automating the entire process of migrating unstructured content.

SharePoint offers multiple benefits for enterprises big and small. It is for this reason that enterprises are stressing on this particular technology for enabling them to function optimally. It enables to increase employee productivity and enables them to remain more focused with their work. It can function as an effective content management system, document management tool and collaborative platform. Businesses have profited much more with this awesome tool and it has enabled to enhance business initiatives. SharePoint development services are frequently used to reap maximum benefits.

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As organizations are increasingly using hosted SharePoint farms, SP sites or SharePoint Online for regulated and sensitive data incorporating PII or Personally Identifiable Information, customer financial data, healthcare information as well as intellectual property, data security has become a thing of high priority. Along with this, organizations also have to combat expensive compliance risks that revolve around regulated data and Sharepoint. Certain compliance or security risks associated with SharePoint environments can have grave impacts on organizations, if they are left unattended. Security breaches, irrespective of the means which cause them, can lead to fines, brand damage, loss of customer trust along with other serious effects. Let us discuss 12 of the commonly occurring security risks and ways to avoid them.

• Lack of awareness regarding SharePoint content: Governance guidelines should be implemented and content classification should be provided. This involves execution of periodic content scans coupled with providing training to end users. Along with this, SP metadata as well as work-flows should be used by teams for routing sensitive information to safe locations.

• Collaboration barriers: There are a number of users who regularly copy confidential or sensitive data from SP to their hard drive or to a USB drive, for, say, emailing it to some other person. In most cases, the aim of this copying is to facilitate information sharing with a person lacking access to SP documents. Hence businesses need to enforce clear policies regarding information-sharing, followed by access monitoring and enforcement of policy compliance.

• Not securing SharePoint from privileged insider accounts: Privilege levels with respect to administrator accounts should be limited, followed by deployment of third-party security solutions for enabling encryption as well as access control.

• Non-existent or deficient audit trails for SP usage or administrative access: For all the administrative alteration made to Sharepoint and also with respect to system or file access, it is advisable to enable auditing.

• Lack of content security in SP servers, in transits or endpoints: Companies need to implement solutions which offer content security on SP servers and on backups by means of encryption as well as access control. Along with this, teams should take into account whole-disk encryption with regards to end-points, particularly laptops. SSL encryption can also be enabled by security administrators through data in transit.

• Misconfiguration of permissions or access controls: First, existing SP permissions need to be audited, followed by review or creation of control policies relating to corporate access. It is good to line up SP permissions along with corporate directory services. With this, administrators would be able to comprehend the use of inheritance as well as improperly managed item-level permissions.

• SP platform security risks: You should harden platforms through disablement of services or ports that are not required for the platform function. Moreover, patch on a regular basis and take into consideration application white listing.

• SharePoint and Malware: A server malware solution should be implemented, updating the antivirus definitions on a regular basis.

• Failure to set limitation on service and administrator accounts: It is advisable to set limitations on privileges relating to service accounts as well as go for disablement of the install account. Also do not make use of shared administrator accounts.

• SP network configuration and system architecture issues: Putting a dedicated SP web front end within a DMZ, make use of a single function with respect to each server and harden SP, database as well as OS in accordance with the best practices.

• Setbacks in executing backups, and in providing DR capability: On a regular basis, backups need to be performed and the same need to be restored. Then the means of recovery from disasters with the help of SharePoint services should be considered.

• Improper search indexing: Often to obtain search results, administrators leverage an admin account, which leads to results that are not relevant for everyone. To avoid this, administrative accounts should not be unnecessarily used for operations wherein they are not required.

Management of all the above-mentioned security risks by implementing proper security controls help a lot in mitigating compliance and content security risks in SharePoint. Moreover, putting the SP environment across a robust security footing enables you to widen the scope of SharePoint use within your organization for enhanced communication or collaboration. You can hire developers from top SharePoint application development companies in India who can help you build products within allocated budgets and time schedules.

We provide SharePoint webparts development services. If you would like to know more about SharePoint 2010 development or SP2013 development expertise, please get in touch with us at Mindfire Solutions.

Microsoft does recognize that Hybrid SharePoint environments are here to stay for some time. Most of the companies have earnestly started exploring the implications of the cloud. Organizations are realizing that they need adequate amount of time to figure out whether they are required to transfer their assets to the cloud, and if so, how they would be moving their digital assets within the cloud. It is a fact that software delivery is moving towards the cloud and maximum number of organizations across the globe are considering their own strategy for the cloud. However, the rate of adoption of the cloud varies as per the industry, geopolitical as well as regulatory openness. As organizations gradually make this shift, they will continue to transfer certain digital assets along with prime work loads to the cloud. Hence solutions will definitely be required for management of the new hybrid world.

The dilemma with this hybrid world coupled with the associated requirement for change management solutions are not completely new. However, the velocity with which companies are shifting key work loads towards the cloud is creating an awareness of these requisites. Around ten years ago, collaboration platforms as well as hosted supply chains appeared online, a majority within the high-tech manufacturing space, experiencing the pains of a shift to the cloud: huge file transfer protocols, WAN optimization, edge devices, single sign-on along with other means of communication enhancements across private networks. Years later, we happen to be dealing with a number of similar issues, and this time, it's on a much higher scale. A lot of improvements have taken place in the collaboration technologies but there is still the need for tools to assist in managing between cloud platforms and on premises.

Hybrid environments would continue to remain a prime factor for a minimum of three to five years. This recognition by Microsoft showcases the requirement for robust change management abilities across the cloud and on premises environments. Change management does not simply imply migration, it also takes structural mobility into consideration. Moving content, lists, metadata, forms, workflows as well as other components within diverse SharePoint environments along with maintenance of their integrity, has turned into a business imperative.

Change management within the hybrid SharePoint development environment implies the following:

• Enhanced movement between the development, staging as well as production environments.

• Development of solutions once, followed by going for replication of the same across environments.

• Restructuring of topology and content as workloads are migrated into the cloud.

• Creating and managing governance standards which are consistent, throughout these environments.

• Introducing bulk changes to the environments instead of site-by-site.

• Creation of dashboards as well as federated reports across all the environments.

There are a number of efficient vendors for rendering support to the hybrid SharePoint world, thereby offering administrators with flexible as well as powerful tools for the purpose of reporting, permissions management, information architecture management or re-design, compliance and auditing, along with distributed management which offers farm admins to power users increased hold over their environments. There are suites which offer great assistance within the change management category, providing potent functionality for helping organizations manage and gain control over their hybrid SP environments.

As organizations begin to explore Office 365 and how to reap adequate benefits from the large investments made in the transition from SharePoint on premises to a cloud-oriented model, it is advisable to begin thinking about the ways in which the various assets can be managed during the transition, whatever time the transition might involve. Proper solutions that cater to the needs of administration, governance and change management with respect to SharePoint must be adopted for business effectiveness.

We provide custom SharePoint development services. If you would like to speak to one of our certified SharePoint developers, please contact us at Mindfire Solutions.

Office 365 has become one of the largest bets of Microsoft. But it is essential for the end-user to ensure that whatever is being done proves beneficial for the business, brings returns and adds value. Hence there is a common dilemma as to whether one should migrate to SharePoint on Office 365. Before finding an answer to that question, let us understand some basics.

An Overview

As companies increasingly feel the need for information technology, it can be said that every company needs to fulfill some core needs, namely, Instant Access to People, Email as well as Collaboration on Files.

• Email: Undoubtedly, sending and receiving of mails is a requisite for all organizations. But it is not possible for everyone to afford the effort, time and expertise that go into maintenance of an infrastructure like this. Office 365 provides Exchange as a service, facilitating the execution of a number of activities without the need to worry about the infrastructure.

• Instance Access to People: So far as the world of the end users in concerned, instant messaging is quite common. However, when it comes to the workplace, there is hardly any means of communicating, which has become a challenge given the present need to operate from outside the workplace. With proper access to people, the requirement for internal mails is reduced. Lync as a service is offered, which renders instant messaging along with real-time presence. Even voice calls are possible and you can also create pre-planned online meetings with people internal or external to your organization.

• Collaboration on Files: The File Server or Shared Drive no longer lives up to the expectations of modern technology advanced users. A company server comprising a physical folder structure has documents stored within one folder or another, a phenomenon that hinders the ability to find or classify. Currently the workforce expects document access and has fundamental collaboration needs such as content approval. SharePoint as a service is offered by Office 365, ushering in the robust champion platform within the package. Since long, SharePoint has been utilized as a platform for building Extranets, Team Collaboration Sites, Intranets as well as Websites. It fulfills a number of fundamental collaboration requirements and also makes room for creation of other web-based solutions.

Why should you consider migration?

This is an obvious question. So, let us look into some of the benefits to be derived by migrating to SharePoint on Office 365.

• Cost: Migrating will definitely do away with a large portion of the maintenance cost. All servers, support systems, configurations along with anything else required to keep the maintenance activity in-house are eliminated and just offered as a component of this particular solution of Microsoft. There is in fact no need to buy servers or licenses.

• Updates: Office 365 is a great option if you want your workforce to be up to date with all latest versions, thereby benefiting from the latest integration and features. As a subscription model, automatic as well as free upgrades to both the products and services available are obtained, based on your plan.

• Hassle-free: It is indeed great for businesses if they do not have to worry about deployment, servers or other things that come with possessing in-house servers or your own IT department. Getting the service of instant communication, live meetings, emails along with a collaboration platform is a great thing.

Many people try to avoid migrating to this platform because of certain legal and compliance issues. However, most of the worries originate from personal beliefs. To do away with such legal concerns, you should look deep into the Trust Center, which is a storehouse of information. It should be realized that your content, depending upon your location, might be available with datacenters in other countries. Given the sensitivity of the documents, it might be difficult to consider migration. But the Trust Center offers Data Maps, thereby assisting with notifications once the data is transferred to another location. If you need an experienced hand with your sharepoint migration to office 365, you can hire a SharePoint development company in India who can help you migrate within allocated budgets and time schedules.

We provide sharepoint webparts development services as well. If you would like to speak to a certified SharePoint programmer from our team, please get in touch with us at Mindfire Solutions.